Kurs: - Business English
PRO FORMA INVOICE OR SALES CONFIRMATION
It is used by customers to formalize the terms of sale (price, shipping, F.O.B. location, shipping date, etc.) and properly allocate and/or transfer the funds needed for the purchase. The Pro forma guarantees a price and terms for a 60 days period of time while the customer acquires and/or transfers the funds. The term sales confirmation is used in lieu of the term pro forma invoice in some exporting countries.
ELEMENTS OF PRO FORMA INVOICE
The Pro-Forma Invoice, which is required by customs, must be typed on your company`s letterhead. An original copy with the company stamp, along with three photocopies is required. (Company Letterhead) Date: To: Consignee name, address and telephone number. From: Shipper name, address and telephone number. Contents: Full description of goods. Value: Unit value, cost of packing, shipping and insurance, along with the total value of the shipment. Reason for sending: Reason for export i.e. sale, repair, trade, samples, personal use. Country of origin: Country in which the goods were manufactured. (Shipper`s signature) Shipper Information: Refers to the information about the sender of the goods.
Name: The name of the sender. Address: The complete address of the sender, which includes the postal/zip code and the city name. Telephone: The telephone number of the sender. Fax: The fax number of the sender. VAT Number: The sender Value Added Tax reference Number, for countries, which apply the VAT. Country: The country the sender is located in. Consignee Information: Refers to the information about the receiver of the Goods. Name: The name of the receiver. Address: The complete address of the receiver, which includes the postal/zip code and the city. Telephone: The telephone number of the receiver. Fax: The fax number of the receiver. VAT Number: The receiver Value Added Tax reference Number, for countries that apply the VAT. Country: The country the receiver is located in. Shipping Information: Refers to the information about the shipping of the Goods. AWB Number: The Air Way bill number under which the Goods are shipped. Forwarding Company: The shipping company name. Date of Export: The date of which the Goods are shipped. Payment Mode: The paying mode of shipping which may be prepaid, collect or free domicile. Shipment Information: Refers to the information about the Goods to be shipped. Number of Pieces: The number of items the shipment consist of. Specification of Commodities: The description and nature of the goods shipped. Country Of Origin: The country where the goods where manufactured Qty: Number of units of the goods. Unit Price: The value of each item unit. Amount: The amount of each set of goods. Currency: The Currency used for pricing the item. Total Amount: The total value of the shipment. Reason for Sending: The purpose for shipping the goods. Name: The name of the sender. Signature: The signature/company stamp of the sender.
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